Introduction into Microsoft Word
Microsoft Word is a computer word processor software program that allows users to create professional looking documents, reports, letters, résumé's, etc.

Microsoft Word 2000 has several new features not found in previous versions of Microsoft Word, such as HTML abilities that allow users to create web pages and documents through Word, new spelling and grammar features that allow you to display errors on the page without having to run spell check or grammar check. In addition, Microsoft Word 2000 has a new look and feel that all Microsoft 2000 products bring to a computer.

This tutorial will help you get started with Microsoft Word and may solve some of your problems, but it is a very good idea to use the Help Files that come with Microsoft Word.

 
Starting Microsoft Word

• Two Ways
1. Double click on the Microsoft Word icon on the desktop.
   
2. Click on Start --> Programs --> Microsoft Word
   

When you start MS Word your screen will look like this:

Viewing the toolbars

The toolbars in Microsoft Word provide easy access and functionality to the user. There are many shortcuts that can be taken by using the toolbar. First, make sure that the proper toolbars are visible on the screen.

1. Click View
2. Select Toolbars
3. Select Standard, Formatting, and Drawing
4. Other toolbars can be selected if you wish
   

Name	Icon	Description
New Blank Document		Creates a new, blank file based on the default template.
Open (File menu)		Opens or finds a file.
Save (File menu)		Saves the active file with its current file name, location, and file format.
Mail Recipient		Sends the contents of the document as the body of the e-mail message.
Print (File menu)		Prints the active file or selected items. To select print options, on the File menu, click Print.
Print Preview (File menu)		Shows how a file will look when you print it.
Spelling and Grammar (Tools menu)		Checks the active document for possible spelling, grammar, and writing style errors, and displays suggestions for correcting them. To set spelling and grammar checking options, click Options on the Tools menu, and then click the Spelling and Grammar tab.
Cut (Edit menu)		Removes the selection from the active document and places it on the Clipboard.
Copy (Edit menu)		Copies the selection to the Clipboard.
Paste (Edit menu)		Inserts the contents of the Clipboard at the insertion point, and replaces any selection. This command is available only if you have cut or copied an object, text, or contents of a cell.
Format Painter (Standard toolbar)		Copies the format from a selected object or text and applies it to the object or text you click. To copy the formatting to more than one item, double-click , and then click each item you want to format. When you are finished, press ESC or click again to turn off the Format Painter.
Undo (Edit menu)		Reverses the last command or deletes the last entry you typed.
Redo (Edit menu)		Reverses the action of the Undo command.
Hyperlink		Inserts a new hyperlink or edits the selected hyperlink.
Tables and Borders		Displays the Tables and Borders toolbar, which contains tools for creating, editing, and sorting a table and for adding or changing borders to selected text, paragraphs, cells, or objects.
Zoom		Enter a magnification between 10 and 400 percent to reduce or enlarge the display of the active document.
Office Assistant		The Office Assistant provides Help topics and tips to help you accomplish your tasks.

Create a new blank document

1. On the File menu, click New.
2. Click the General tab, and then double-click the Blank Document icon.

Tip   To create a new document based on the default template quickly, click New Blank Document on the Standard toolbar. (Toolbar: To display a toolbar, point to Toolbars on the View menu, and then click the toolbar you want. If the button you want doesn't appear, click More Buttons    on that toolbar. For Help on an option, press SHIFT+F1, and then click the option.)

 

Open a document on your hard disk or a network

1. On the File menu, click Open.
2. If the file is located in different drive or folder you can switch drive or folder from the Look in box.
3. If you want to open a document that was saved in a different folder, the file is in the default folder (My Document) select it from the list and click open or double-click the document you want to open.

If you can't find the document in the folder list, you can search for it.

1.      Click Open.

2.      Click Tools, and then click Find.

3.      In the Look in box, click the drive or folder you want to search.

To search more than one drive at a time, type each drive name separated by a semicolon in the Look in box. For example, type C:\;D:\.

4.      To search all subfolders of the selected folders and display the folders that contain the files that are found, select the Search subfolders check box.

5.      In the Property box, click File name.

6.      In the Condition box, click the option you want.

7.      In the Value box, type all or part of the file name.

8.      Click Add to List.

9.      Click Find Now.

Tip   To open a document you've used recently, click History on the Places Bar in the Open dialog box. In Word, you can click the file name at the bottom of the File menu. If the list of recently used documents isn't displayed, click the General tab (Tools menu, Options command). Select the Recently used file list check box.

 

Save a new, unnamed document

1. On the File menu, click Save (if the file is unnamed/unsaved word will ask you to name the file so in the File name box, type a name for the document. If the file is already saved with a specific name it will save the changes you have made to file.)
2. If the file is located in different drive or folder you can switch drive or folder from the Look in box.
3. Click Save.

 

Save As

Saves the active file with a different file name, location, or file format. In Microsoft Access, Microsoft Excel, and Word, you can also use this command to save a file with a password or to protect a file so that others cannot change its contents.

Page Setup

To print a page, there are several options which control how the page looks on the hardcopy (page). Before printing, it is a good idea to review things like the margins for a page to verify that the page will print as intended. To do this, from the menu bar at the top of the screen choose File and then Page Setup... From here, options such as page orientation, paper size, print margins, and centering printed matter on the page are set.

Preview a document before printing

• To display each page as it will look when printed, click Print Preview on the Standard toolbar.

To exit print preview and return to the previous view of the document, click Close.

 

Print a range of pages

1. On the File menu, click Print.
2. Under Page range, specify the portion of the document you want to print.

If you click Pages, you must also enter the page numbers or page ranges you want to include, or both (e.g. type the page numbers with commas between them. Type the range of pages with a hyphen between the starting and ending numbers in the range, to print pages 2, 4, 6 and 8 to 13, type 2,4,6,8-13)

Print more than one copy at a time

·        In the Number of copies box, enter the number of copies you want to print.

Note   To print a complete copy of the document before the first page of the next copy is printed, select the Collate check box. If you prefer to print all copies of the first page and then print all copies of subsequent pages, clear the check box.

 

Print only odd or even pages

·        In the Print box, click either Odd pages or Even pages.

Print selection

·        You can also select the portion of the document you want to print. Click Print on the File menu, and then click Selection.

 

Undo mistakes

1. On the Edit menu, click Undo OR on the Standard toolbar, click the arrow next to Undo. Word displays a list of the most recent actions you can undo.
2. Click the action you want to undo. If you don't see the action, scroll through the list. When you undo an action, you also undo all actions above it in the list.

Tip   If you later decide you didn't want to undo an action, on the Edit menu, click Undo OR click Redo on the Standard toolbar.

 

Move or copy an item a short distance

1. Select the item you want to move or copy.
2. Do one of the following:
• To move the item, drag the selection to the location you want.
• To copy the item, hold down CTRL as you drag the selection.

Note   You can also move or copy items by holding down the right mouse button and dragging the selection. When you release the mouse button, a shortcut menu shows the available options for moving and copying.

 

Move or copy an item a long distance or to another document

1. Select the item you want to move or copy.
2. Do one of the following:
• To move the item, on the Edit menu, click Cut OR click Cut on the Standard toolbar.
• To copy the item, on the Edit menu, click Copy OR click Copy on the Standard toolbar.
3. If you want to move or copy the item to another document, switch to the document.
4. Click where you want the item to appear.
5. On the Edit menu, click Paste OR Click Paste on the Standard toolbar.

 

Find text

1. On the Edit menu, click Find.
2. In the Find what box, enter the text that you want to search for.
3. Select any other options that you want.

For Help on an option, click the question mark and then click the option.

4. Click Find Next.

To cancel a search in progress, press ESC.

 

Replace text

1. On the Edit menu, click Replace.
2. In the Find what box, enter the text that you want to search for.
3. In the Replace with box, enter the replacement text.

5. Select any other options that you want.

For Help on an option, click the question mark and then click the option.

4. Click Find Next, Replace, or Replace All.

To cancel a search in progress, press ESC.

Formatting Text

1. Highlight the text that you want to format by dragging your mouse over while holding down the left mouse button
2. Change the text to your desire

Inserting a Picture

1. Click where you want your picture to go
2. Click Insert at top of screen
3. Select Picture
4. Select Clip Art or From File
5. Select picture and click Insert

Inserting Page Numbers and Date/Time

1. Click Insert at top of screen
2. Select Page Numbers and/or Date & Time

Spell Checking Your Document

1. Click Tools at top of screen
2. Select Spelling and Grammar

 

Inserting a Table

1. Click where you want your table to go
2. Click Table at top of screen
3. Select Insert
4. Select Table
5. Give your table dimensions

Note   You can also use table menu to insert / delete rows / columns and you also change the formatting of the table.